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Conference Agenda

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Printable Program Agenda
CONFERENCE REGISTRATION

Sunday, January 6, 2019

Hotel Accommodations
12:00 PM  – 7:00 PM  ​

6:00 PM – 6:30 PM             ​
Registration ​| AEP Host Hotel, Embassy Suites La Jolla

AEP Meet-Up Reception and Departures for Self-Dining (optional - Embassy Suites La Jolla)

Monday, January 7, 2019​ || the price center, uc san diego

7:00 AM – 8:30 AM   ​

​8:15 AM – 8:25 AM


​8:25 AM - 8:35 AM 

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​8:40 AM - 9:45 AM 



9:45 AM - 10:15 AM 

10:15 AM - 11:00 AM 
















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11:15 AM - 12:00 PM 

















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​
​
​
​
12:00 PM - 1:30 PM 

​1:30 PM - 2:15 PM 











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2:30 PM - 3:15 PM 













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​
3:15 PM - 3:45 PM 

3:45 PM - 5:00 PM 


5:00 PM - 5:15 PM 

5:45 PM - 7:00 PM 



Registration 

Welcome and Opening Remarks
Stacey Phillips | The Special Event Company

​Sponsor Recognition
Brady Miller, CSEP | Academic Event Professional Conference
​
Keynote Presentation | Securing Events through Exceptional Focus, Performance and Control in Extreme Situations
Mark Herrera | International Association of Venue Managers
Session Abstract & Speaker Bios

BREAK - VISIT SPONSORS 

BREAKOUT  SESSION I
​
Alumni - Engaging on Their Turf!
Jennifer Jenkins | University of Alberta
Jeanne Riddagh |Saint Joseph's University
Session Abstract & Speaker Bios

Breathing Fresh Life into Recurring Events 
Lance Connolly | Purdue Research Foundation
Alexis DeBerry, CMP|King Abdullah University of Science and Technology
Session Abstract & Speaker Bios
​
Academic Ceremonies and Rituals 
Melissa Werner, CSEP| Arizona State University
Session Abstract & Speaker Bios

ASEC Track: March Madness Indeed: My Road to the Final Four
Julie Morrison | Villanova University
Session Abstract & Speaker Bios

BREAKOUT  SESSION II
​
Organized Chaos: How Arizona State University Connects the Dots Across Multiple Campuses to Share Information and Best Practices
Phil Carter | Arizona State University
Teri Candelaria| Arizona State University
Session Abstract & Speaker Bios


A Homecoming Campaign: How to Seamlessly Integrate Tradition with the Future
Steve Whyte| University of the Pacific
Jim Hooker|Stratelyst Creative
Session Abstract & Speaker Bios

Relevant Assessment in a Changing Industry
Darin Pfeifer, CMP| Drexel University
Session Abstract & Speaker Bios

ASEC Track: Collegiate Esports & Colleges: The Benefits of Getting Involved
Duran Parisi | Collegiate StarLeague
Session Abstract & Speaker Bios


LUNCH / ROUNDTABLES / VISIT SPONSORS 

​BREAKOUT  SESSION III

​
Taking Your Campaign on the Road: Regional Campaign Events
Michelle Corcoran | UC San Diego
​Christy Bliss | UC San Diego
Session Abstract & Speaker Bios

Event Protocol: A Way of Life
Whitney Smith |  UC Davis
Session Abstract & Speaker Bios

Aventri: How this Event Management Platform Plays a Vital Role in Event Centralization at the Most Innovative University in the United States
Tye Thede | Arizona State University
Cara Pelander | Aventri
Session Abstract & Speaker Bios
​

ASEC Track: Marketing Athletics Special Events and Creating Awareness of the Growing Field
Colleen Johnson | North Carolina State University
Session Abstract & Speaker Bios
​

BREAKOUT  SESSION IV
​
Internal Event Registration Systems: What is going on around here?
Darlene Schlueter |  UC San Diego 
Tye Thede | Arizona State University
Session Abstract & Speaker Bios

Closing Your Campaign with a Big Bang at a Small - to - Medium-Sized School
Sara Isenhour | Christopher Newport University
Cassandra Krah | Christopher Newport University
 Julie Morrison | Villanova University
​Session Abstract & Speaker Bios

Non-Digital Networking - Building Community Through Communication
Paulette Rieger |  Kalamazoo College
​
Session Abstract & Speaker Bios
​


BREAK - VISIT SPONSORS 

Open Forum
Moderator: Jim Hooker | Stratelyst Creative

Closing Remarks 

Attendee Reception | Birch Aquarium


Tuesday, January 8, 2019 ​|| THE PRICE CENTER, UC SAN DIEGO

9:00 AM


9:15 AM – 9:45 AM 

9:45 AM – 10:45 AM 


10:45 AM – 11:30 AM 


11:30 AM - 12:30 PM



12:30 PM - 1:30 PM

1:30 PM - 2:30 PM










​2:30 PM - 3:00 PM
​
3:00 PM - 3:30 PM

3:30 PM

Optional Second Day ASEC Program
Meet at UCSD Recreation, Intramural, and Athletic Complex (RIMAC)

Group Introductions and Overview of the Day

Tour of UCSD Athletics Facilities

Athletics Events Staff | UC San Diego

Integrating Technology with Special Events
Staff | TSAV

​Athletics Facilities in a Recreation Department and How that Pertains to Facility Special Events
Benjamin Rowe | UC San Diego
Zelda McLeish | UC San Diego

LUNCH

Group Discussions
  • Management Fees
  • Events Staffing
  • Rate Comparisons for Comparable Venues
  • Catering
  • Revenue Averages and Expectations
  • Student Organization Events and Guidelines
  • Internal vs. External Rates

ASEC: How it Started and How it Relates to AEP
Colleen Johnson | North Carolina State University

Wrap-Up Discussion

ASEC Concludes

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