2023 Conference

AEP 2023: ORLANDO, FL

Dates: March 26-28, 2023
City: Orlando, FL
Venue: Rosen College of Hospitality Management & Orange County Convention Center

The conference will begin at Rosen College of Hospitality Management at University of Central Florida in Orlando with lunch on Sunday, March 26 (to include afternoon break and reception), running through Monday (includes breakfast, lunch, breaks and reception) and ending Tuesday midday (meals on your own as Tuesday morning AEP sessions will be given on-site at The Special Event Conference at the nearby Orange County Convention Center).

The Academic Event Professional (AEP) conference provides a rare opportunity for event planners in academe to receive tailored professional development, network with one another, and visit with vendors that specialize in products for academic environments. Attracting both seasoned planners and industry newcomers, the conference focuses on topics unique to higher education events and helps them share - and create - best practices for the field.

Conference agenda

To view the conference agenda, please visit the 2023 Conference Agenda page.

registration

Attendee Policy: Academic Event Professional (AEP) is an organization created and managed by academic event professionals for the benefit of providing educational and networking opportunities. Attendance at the AEP Conference is limited primarily to event professionals employed directly by, or emeriti of higher education institutions, and sponsors of the AEP Conference.

The cost is $595 for early bird registration (through February 15) and $695 thereafter.

Interested in brining your team of 3 or more with you to this conference? We’re happy to offer a discount of $20 off per registrant when you register 3 or more attendees from the same institution!

We are also offering UCF employees a 50% discount and students a flat rate of $50 to attend sessions and meals/receptions or free admission if they only want to attend sessions.

Please email info@aep-edu.com for discount codes.

AEP registration fee gives attendees the following TSE discounts:
- FREE access to Wednesday Opening Session + Tradeshow floor
- 25% discount for any TSE Conference Package
** Codes will be provided in the AEP registration confirmation email, and you must register for The Special Event Conference separately. **

CANCELLATION POLICY: Any cancellations 60 days out are eligible for a full refund, 30 days out a 50% refund, and within 30 days will have funds applied to 2024 AEP registration.

WHAT'S INCLUDED WITH REGISTRATION

Sunday, March 26: lunch, sponsor expo, idea gallery, table discussions, panel discussion and a networking welcome reception

Monday, March 27: breakfast and lunch, idea gallery, sponsor expo, four (4) breakout sessions, keynote presentation, general session and a networking reception

Tuesday, March 28: two (2) breakout sessions and a closing session

Wednesday, March 29*: The Special Event Conference opening general session plus trade show floor access (*you must register separately for The Special Event Conference to receive this Wednesday access)

HOTEL & TRAVEL

You may book within the block for The Special Event Show here: Hotel & Travel. They have five hotels to choose from that are either connected by skywalk or a 10-minute walk to the Convention Center.

For local transportation, we recommend either booking a rental car or using rideshare because the hotels, Rosen College of Hospitality and Orange County Convention Center are a bit spread out and not really walkable.

For a list of local dining options and places to go, click here: Dining Options & Places to Go

For a Rosen College of Hospitality Managagement Venue Map, click here: Rosen Venue Map
For an Orange County Convention Center Map, click here: OCC Map

SPONSORSHIP OPPORTUNITIES

AEP offers a high-level, targeted marketing opportunity for suppliers to academia. Our conference is planned by academic event professionals for academic event professionals, all of whom are looking for quality service and product from vendors who understand the needs of professionals in an academic environment. AEP offers a number of sponsorship levels, benefits and naming opportunities. To find out more, click here: SPONSOR INFORMATION